Lynden International

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International Advisory

EU Regulation 1875/2006 - Import Control System (ICS)

Dear Valuable Customer:

This is an update regarding implementation of the Import Control System (ICS) across the European Union (EU) as of January 1, 2011.

The first phase of this new requirement, filing with European Customs, will be executed through the airline and shipping lines. The required data is very similar to what is provided today, although more detail and accuracy is required. The main change is the data will need to be submitted to carriers earlier than current requirements.

In order to give you more detailed information please see the links provided below.

Overview and Frequently Asked Questions
Appendix A - Required data information
Appendix B - Time limit for submission of data
Appendix C - Countries for which ICS is implemented
Appendix D - List of examples of unacceptable and acceptable descriptions of goods

Lynden International, as well as carriers, have invested in enhancing IT systems to meet authorities' regulation requirements. Carriers, in fact, are now beginning to announce transmission fees for electronic pre-arrival notification. As a result of these investments and subsequent carrier fees, an ENS/ICS filing fee may come into effect. We will keep you informed on this topic.

We thank you for your continued support and attention in this important matter.

Yours,

Lynden International
Phil Maxson
Director International Operations


 

Overview and Frequently Asked Questions

On January 1, 2011 the European Union introduces the Import Control System (ICS). As from this date all goods entering or passing through the customs territory of the European Community will be subject to electronic pre-arrival information, which has to be submitted to the relevant customs authorities via an electronic Entry Summary Declaration (ENS).

This pre-arrival information will undergo risk analysis by the customs authorities. If they note any risk the shipment will not be loaded at the departure port or it will be inspected at (air or ocean) port of arrival or at the first entry point to the European Union.

Who is responsible to file ENS with EU Customs?

The responsibility for filing the data with EU customs lies with the shipping lines and the airlines however Lynden International has to supply the new data elements to the carriers.

Who needs to provide this new data to Lynden International?

The Exporter (USPPI) has to submit the data to Lynden International.

What data is required from Exporter?

All data listed in Appendix A.

What is the best way for the Exporter to provide this information?

By providing the Lynden International office with a detailed Invoice/Packing List and an itemized SLI (Shipper Letter of Instruction) indicating the Schedule B number for each commodity item to be shipped.

When does the Exporter need to provide this information to Lynden International?

They should fax/email the information to the Lynden International office when they call for pick-up of goods, or give this documentation to the driver when he arrives to pick-up the cargo.

When does the Lynden International office have to submit the data to the carrier?

For ocean freight the Lynden International office at origin has to submit the data to the shipping line prior to the documentation cut-off date/time for the applicable vessel. For air freight Lynden International must submit the data prior to or at time of delivering cargo to the airline. Please also refer to Appendix B outlining the exact timelines per mode of transport.

Are all European countries included in this new requirement?

Almost all, but please refer to Appendix C for exact list. Also remember any cargo transiting or transferring via any of these EU countries the same requirement exists.

What cargo description has to be used under ICS?

Certain general cargo descriptions are not anymore accepted by the authorities. Please refer to Appendix D for acceptable and unacceptable goods description.

What happens in case of an irregularity or question by EU Customs?

A decision will be made by the European customs authorities to approve or intervene in a shipment. A shipment may be determined as:

Risk Type A = do not load. This applies to ocean freight only.
Risk Type B = interception of a suspicious shipment at the first port of entry
Risk Type C = interception of a suspicious shipment at the port of discharge

Interception may result in customs inspection. This may be time consuming and could be subject to charges. In case of a 'do not load' the carrier will be required to inform the Lynden International office which booked the cargo.

Is there a cost associated to this new ICS requirement?

Lynden International, as well as carriers, have invested in adapting IT systems to meet authorities' regulation requirements. Additionally, ensuring compliance with those regulations will result in additional work for our operations. Your Lynden International account manager will be in contact with you to discuss this topic.

What impact does ICS have on the North American Exporter?

The main process change will come from the fact that more data elements are now required for Exports to Europe. A more detailed cargo description, and the Schedule B numbers have to be provided to Lynden as early as possible in order to ensure proper filing.

What impact does ICS have on the Importer in Europe?

Given the shorter cut off times the overall lead time might increase. Same goes in the event that the authorities intervene either at origin or destination. Our staff and/or European Partners are in contact with the importers in order to revise process flows where required.

How can the customer assist Lynden International to get their cargo shipped and delivered to their customer on time?

Timely and accurate documentation provided by the Exporter will be essential.

Where do I go if I have additional questions?

Use this website to help determine the correct Schedule B number: http://uscensus.prod.3ceonline.com/ or call (800) 549-0595 for additional assistance.

Detailed information regarding the regulation is available on the European Customs Information Portal at: http://ec.europa.eu/ecip/security_amendment/procedures/index_en.htm.

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Appendix A - Required Information from Exporter

  • Shipper - Full name, address, including zip code and telephone number
  • Consignee - Full name, address, including postal code and telephone number
  • Notify party - Full information if different than consignee
  • Goods description - Compliant with EU guidelines (see Appendix D)
  • Commodity code - Schedule B number for each item
  • Type of packages - Cartons, Wooden Crates, Skids, etc.
  • Number of packages - Total number of pieces being picked up.
  • Container numbers - if loaded by Shipper
  • UN dangerous goods code - if applicable
  • Seal numbers - if applicable
  • Transport charges method of payment - Prepaid or Collect

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Appendix B - Time Limit for Submission of Data (by Lynden to the Carrier)

Air - At or prior to delivering cargo to the Airline

Ocean - Prior to the documentation cut-off date/time for the applicable vessel

Road - At least 1 hour before arrival at the customs office of entry into EU

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Appendix C - Countries For Which ICS is Implemented

Belgium Italy Portugal
Bulgaria Cyprus Romania
Czech Republic Latvia Slovenia
Denmark Lithuania Slovak Republic
Germany Luxemburg Finland
Estonia Hungary Sweden
Greece Malta United Kingdom and Northern Ireland
Spain Netherlands Norway
France Austria Switzerland
Ireland Poland  

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Appendix D - List of examples of unacceptable and acceptable descriptions of goods

Unacceptable Acceptable
Agricultural products Oranges, Fish, Rice, Bread
Aid consignments Blankets, Medications
Animals Horse, Poultry, Bovine
Apparel Mens Shirts, Lingerie, Girls Vests, Boys Vests
Appliances Refrigerator, Stove, Microwave Oven, Coffee Machines
Auto Parts Automobile Brakes, Windshield Glass for Automobiles
Caps Plastic Caps
Chemicals, hazardous Actual Chemical Name (not brand name)
Chemicals, non-hazardous Actual Chemical Name (not brand name)
Cleaning Products Alcohol, Detergents
Consolidated Specific Cargo Description required
Didacted Articles Pencils, Smart boards, Books
Electronics Computers, Televisions, CD Players, Tape Recorders, Mobile Phones, Monitors, Printers
Equipment Oil Well Equipment, Poultry Equipment
FAK - Freight All Kinds Specific Cargo Descriptions Required
Foodstuffs Beverages, Cheese, Chicken, Beef, (See other exaples for "Agricultureal products")
General Cargo Specific Cargo Descriptions Required
Gifts Dolls, Remote Control Cars
Household Goods Plates, Dishes, Tableware (See also examples for "appliances")
Industrial Products Specific Cargo Description Required, i.e. as Appliances/Equipment
Iron and Steel Iron Pipes, Steel Pipes, Iron Building Material, Steel Building Material
I.T. Goods Specific Cargo Description Required i.e. as Electronics
Leather Articles Saddles, Leather Handbags, Leather Jackets
Machine Parts Pumps, Seals, Engines
Machinery Metal Working Machinery, Sewing Machines, Printing Machines
Machines Specific Cargo Description Required i.e. Machinery
Oil Mineral Oil, Plant Oil
Ore Iron Ore, Copper Ore
Parts (See examples for "Machine Parts")
Personal Effects Specific Cargo Descriptions required. See examples for "Apparel" "Gifts" "Household Goods" "Sanitary Goods" etc.
Pipes Plastic Pipes, Steel Pipes, Copper Pipes
Plants Tulips
Plastic Goods Plastic Kitchenware, Plastic Houseware
Propellant Specific Cargo Description Required i.e. as Chemicals
Rubber Articles Rubber Hoses, Rubber Conveyor Belts
Rods Welding Rods, Fuel Rods, Copper Rods
Said to Contain Specific Cargo Description Required
Sanitary Goods Towels, Buckets, Detergents, Tooth Brushes
Scrap Plastic Scrap, Foam Scrap, Iron Scrap
Spare Parts Specific Cargo Description required i.e. as Machine Parts
Textiles Linen Fabrics, T-Shirts, (See also examples for "Apparel")
Tools Hand Tools, Electric Tools
Toys See examples for "Gifts"
Various Products Specific Cargo Description Required
Vehicles Boats, Cars, Bicycles
Weapons Daggers, Machine Guns
Wires Iron and Steel Wire, Copper Wires
Wooden Articles Wooden Furniture, Wooden Kitchen Utensils

* This is not exhaustive and is provided only for guidance

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